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Name: Aurora Media Worldwide
Price range: $

Executive Assistant - Officer Manager

Location

Farringdon - London

Experience

Minimum three years’ solid experience working as a C-suite Executive Assistant, ideally on a global platform.

Required skills

Attention to detail and diary management

Communication Skills

Impeccable writing support, including note taking, minuting, drafting and editing

Health and safety compliance

Excellent in-depth working knowledge of Microsoft Word, Excel and Outlook

An exciting opportunity for an experienced Executive Assistant / Office Manager to join the Award-Winning team at Aurora. Primarily supporting the Managing Director at our offices in London, you’ll act as an essential part of the company’s operations - helping to shape the company’s culture and contributing to its future development.

As a graduate with strong integrity and sensibilities, you'll have the ability to constantly reprioritise, across multiple workstreams, meeting deadlines, with often little or no leadup time.

Key Responsibilities:

Schedule and manage complex and changing diaries (some personal), liaising with internal and external stakeholders to secure a realistic and efficient schedule;
Ensure accurate diary management
Actively maintain database of contacts;
Act as first point of contact and representative for the MD;
Maintain and actively strive to build strong and nurturing relationships internally and externally;
Organise UK and International travel including all visas, airport transfers and accommodation arrangements for operational staff;
Process and submit all the MD’s expenses;
Arrange internal and external meetings including rooms or venue bookings, preparing agendas and arranging refreshments;
Lead on selected projects and tasks for company, including event management and sustainability;
Managing the office health and safety with the Director of Operations, including fire wardens and first aiders, organising annual checks of fire safety equipment, and ensuring visitors are aware of the evacuation procedure;
Chief Fire Marshal and First Aider for the office;
All other matters relating to office health and safety compliance including routine office checks identifying trip hazards and maintaining clear fire exit routes;
Handling and resolving all ad hoc reception and office management queries as they arise;
Overseeing the distribution of company merchandise and branded clothing;
Main point of contact for all internal queries.

About Aurora:

Aurora is a multi award-winning agency renowned for capturing breath-taking global content across sport, adventure and lifestyle.

To apply please send your CV and details to info@auroramedia.com with the subject line ‘EA November 2023'.

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Executive Assistant - Officer Manager

Location

Experience

Required skills

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